Director of Finance and Operations

Central Reform Congregation
Published
August 18, 2020
Location
St. Louis, Missouri
Category
Default  
Job Type

Description

ABOUT CENTRAL REFORM CONGREGATION

Mission: Central Reform Congregation (CRC) is a vibrant, urban Reform Jewish congregation dedicated to supporting one another in holy ways, pursuing justice and lifelong learning, and providing a shelter of peace.

CRC is a progressive community of nearly 800 households, steered by a small and talented administrative staff, a team of world-class rabbis, creative teachers, committed lay leaders, and a family-like atmosphere.  We pursue our mission with a deep devotion to our core values:  community, diversity, openness, participation, lay-leadership, social responsibility, financial sustainability, lifelong learning, an embrace of questioning, and an intentional and active presence in our city. All with a sense of humor!

 

 

REPORTING RELATIONSHIPS

  • The position reports to the Executive Director (ED), and also takes direction from and is accountable to appropriate Committee Chairs of the CRC Board of Directors. The DFO serves as back-up for the ED.
  • The DFO consults with and reports to the Treasurer concerning financial health analysis and planning.
  • The DFO directly supervises the Business Manager, Office Administrator, Building and Special Projects Manager, and the Director of Education and Religious Programming. This management responsibility includes the facility, the Religious School and The Nest, CRC’s onsite early childhood education program.

 

 

GENERAL JOB DESCRIPTION:

The Finance and Operations Director (DFO) is responsible for CRC’s finance, administration, and operations. The DFO partners with rabbis, professional staff and lay leaders to assist in developing, executing, and evaluating policies, overseeing the building, and managing CRC’s human, financial, and physical resources. The DFO is responsible for overall management of the congregation's administrative and financial affairs, including supervisory responsibility for accounting, building and ground maintenance, information technology, risk management, and outside contracted personnel. The DFO position is full-time, onsite at CRC’s office in St. Louis, Missouri (except during Covid-19 pandemic).

 

 

SPECIFIC RESPONSIBILITIES

ADMINISTRATION/PERSONNEL

  • Provides oversight for the day-to-day operations of CRC’s administrative office and its business activities.
  • Creates and improves work management and performance systems to drive efficiency and effectiveness.
  • Responsible for recruiting, hiring, training, supervising, mentoring, evaluating, and disciplining and terminating (if necessary) key personnel as required to meet the congregation’s objectives.
  • Develops job descriptions and performance standards, and evaluates and documents the performance of personnel on an annual basis. Maintains personnel records in keeping with best practices.
  • Develops, implements, and updates office policies, procedures and work-flow processes. Oversees payroll and employee benefits. Responsible for the preparation, execution and updating of personnel policies in consultation with the Human Resource Committee and Board of Directors.
  • Oversees logistical support for all congregational
  • Oversees and evaluates the security and emergency management program in cooperation with lay committees.

 

Fiscal Management

  • Oversees preparation of CRC’s annual budget and presents the budget to the Finance Committee and the Board, with appropriate forecasts and projections. Reviews, analyzes and regularly reports financial performance and any variances from the approved budget to the Board.
  • Oversees the congregation’s fiscal needs in conjunction with each CRC manager, working directly with them on their budgets.
  • Oversees accounting, bookkeeping and maintenance of financial records, and all governmental compliance matters.
  • Accountable for purchasing and supply management.
  • Regularly reviews all congregational financial policies and present necessary proposals for change to the Treasurer and the Board. Executes the financial policies and decisions of the Board.
  • Liaison and support to the Finance Committee and other CRC committees as assigned.

 

Facilities and Grounds

  • Oversees building and grounds and information systems
  • Works with the Board to negotiate adequate insurance coverages and is responsible for risk mitigation for members, building, contents, and grounds.
  • Oversees the facility needs of the Religious School and early childhood education program, in conjunction with the Director of Education and Religious Programming and the Director of the early childhood education program.
  • Recommends and implements policies and procedures in collaboration with the Board for facility use, including life cycle events, member and non-member use, catering and security requirements. Oversees processes for member use of CRC facilities, including systems for scheduling events to avoid conflicts or omissions.
  • Serves as liaison and support to the building and grounds committee.

 

 

Qualifications and Job Requirements:

The DFO must possess excellent skills in interpersonal communication and a collaborative work style.  Further, the DFO must possess a solid foundation in fiscal administration, technical acumen in evolving technology, facilities management and oversight, and management skills of mid-level personnel.

 

  • BS/BA required. Master’s degree in nonprofit management operations and/or business preferred.
  • At least five years of experience as a manager/administrator or department manager.
  • Knowledge of financial management systems, including financial planning and budgeting, accounting systems and controls, financial reporting and analysis.
  • Knowledge of human resource management, with demonstrated success in managing, motivating and developing office and maintenance staff.
  • Experience in facility administration, outside contracting for services, and negotiations with vendors and contractors.
  • Knowledge of information technology, computer and web-based systems and social media to support administration, events, membership and marketing.
  • Self-starter and creative problem solver, with strong interpersonal and organizational skills, including the ability to communicate effectively (both orally and in writing form) and efficiently prioritize responsibilities. Must be able to take initiative to improve how work is done.
  • Enthusiastic, organized, highly motivated, responsible, courteous, flexible and creative. Must have a sense of humor.
  • Familiarity with Jewish rituals, customs and holiday celebrations, or a willingness to learn.
  • Availability to be physically present at CRC, or alternative location in St. Louis, on High Holy Days and selected Shabbat services to ensure events run as planned.